Event Sessions
Session details can be established for internal event management purposes and/or registration purposes, depending upon the settings defined.
Add
Click "Add" in the right.
- Create a Name for the Session
- Description
- Begin Date/time
- End Date/Time
- Location
- Cost
- Capacity
- Minimum Registrants
- Speaker
- Published
- Allow Registration List Viewing
- Notes
- Participant types
All sessions must be organized into packages if packages are being utilized. Ala carte sessions will not be available outside of a package (the system does allow the creation of a package with only one session, and sessions can be placed in multiple packages).
Add Session Participant
If an individual is manually added as a participant, they will need to be manually added to any sessions.
- Click "Add"
- Select the participant
- Create
Session settings include:
- Name and Description
- Begin and End Date/Time
- Location
- Cost – If there is a cost associated with a Session separate from the cost of the Participant Type, it should be entered here. If this session is selected, the associated cost will be added to the registrant’s total cost.
- Capacity
- Minimum Registrants
- Speaker
- Published (Only set to publish if you want the session to be visible to registrants during the registration process.
- Allow Registration List Viewing – Determines if the registrant can see others who are registered for the session during registration.
- Internal Sessions Notes – Not visible to registrants.
- Participant Types – Session availability can be defined using participant types.
- Attachments – Once a session is established, attachments can be added with the option to make the attachment public.
Delete
Click "Delete" next to the individual.
This list can be pulled into a PDF or Excel.
Edit
Click into the Session, update the fields, and submit.